purchasing

=Purchasing=

Most items are purchased by your department, program or office. The Instructional Support office purchases software and other instructional materials for the classrooms that are supported by the office, including any items in the Training Center. The Information Technology (IT) office purchases faculty/staff computers, office printers, .... The College of Education purchases certain items, primarily for the public areas of the buildings and maintaining nice offices for faculty and staff members. The office areas include replacing worn out or broken office desks and chairs, painting office walls, and replacing office flooring, if needed. The COE also provides funds for special projects, such as enhancing classrooms. The COE Dean's Office also offers internal funding as part of COE Technology Grants (link to info) and COE Research Grants (link to rhonda's area)

Purchasing - Software - Computer Equipment - Audio-visual and Miscellaneous Equipment and Services - Communications Equipment and Services - Furniture and Fixtures - Changes to office spaces

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All purchases need to follow University and State guidelines, especially when the total of the items, including tax, shipping, installation, etc is near the magic number of $2,500.
 * Furniture**:

Purchase furniture from companies on the State contract whenever possible, regardless of the total amount. If you purchase items from vendors not on the State contract, you are supposed to write a memo stating why you did not use any of the vendors on the list* and back up your justification with other quotes or other documentation if necessary. Apparently no questions are asked if you purchase from a vendor on the list, regardless of total prices.

There are pages and pages of companies on the State contract list.* The Instructional Support office can assist you by sharing contact information for the vendors they have worked with.

- Go to the State’s “Procurement Services” page at http://procurement.sc.gov/PS/PS-index.phtm - The first choice under "Agencies" is 'Statewide Contracts' - On the 'Agency Users - State Contracts’ page, choose 'Supplies and Services Contracts' - Scroll about halfway down to 'Office Supplies, Furniture, and Appliances' and choose either 'Furniture - Metal' or 'Furniture - Wood'. (In this case, you'll choose wood. It's a 158 page Word document! The page starts with a chart that names the company and summarizes what type of items they sell. The rest of the page is all the details about the sellers.) (Summer 2012, per C. Johnson, USC Purchasing Office)
 * To see a list of the vendors on the State contract,

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