surplus

=Consolidated Services=

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Inventory Reduction / Surplus / Disposing of unwanted University items The Fire Marshall says you can’t leave anything in a hallway unless you have the inventory transfer paperwork completed (we usually tape a copy of the form to something in the pile) and you have scheduled the USC movers to come pick it up (although, actually, if we have submitted a work order to have the movers come, it’s been okay because the movers are notorious about not telling us when they are coming!) Just ask Al about this – he used to get in trouble every time the Fire Marshall came to the hallway by his office!!! 925 Gadsden Street Voice: 803-777-2156 FAX: 803-777-9059 “Form 7” It's official title is "USC Inventory Form 7" and it's on the Forms page of the USC Consolidated Services page at []
 * USC Consolidated Services** http://purchasing.sc.edu/cs.shtml

You are right that all these words are used for the same thing! I need to be better at being consistent! I was just getting some information from the “Consolidated Services” – their official name – an hour ago. I discovered that they are actually part of Purchasing. The person you will need to talk to is Randy Wise at 777-6012 Raymond.Wise@sc.edu He is the manager of “Warehouse/Surplus/Limited Stores” (‘Limited Stores’ is a new one to me. I don’t even know what that means!)

What I know about the selling of University inventory is that state agencies send their good stuff to State Surplus (not sure of the correct name), which holds periodic sales to the public. The State facility is on Boston Ave. by the airport.

Here is the State Surplus Property Program site: [] It looks like they sell to state agencies throughout the year. Interesting. Randy Wise will know how all that works.

FYI, the other thing I know about the State sale is that they have offered an ‘early bird special’ for school teachers to purchase items the day before the public sale. I don’t know if they do that every time, but that’s worth looking into and sharing that info with your students, too!

As for getting the items to the Consolidated Services warehouse, let’s figure out the best way to do that after you talk to Randy. It may be that we don’t have to actually move anything anywhere. Wouldn’t it be nice if a transfer could be done just through paperwork?!

Please let me know what you find out and what I can do to help.

I have always handed the completed Form #7 to the movers when they come and pick the stuff up (and I keep a copy for myself), but I have been on the Consolidated site today for a couple of things, so I looked up what the real answer is:


 * 1) 8 under "Consolidated Services Warehouse (Surplus) on the Procedures page (http://purchasing.sc.edu/cs_procedures.shtml) says:

"A department may bring surplus items along with an Inventory Form #7 to the Inventory warehouse or submit a Physical Plant Work Request along with an Inventory Form #7 to the Physical Plant and have the moving crew deliver the items to the Consolidated Services Warehouse."

The Physical Plant Work Request is the USC Facilities Work Order Form we use to report or request anything from Facilities (http://facilities.sc.edu/facilities-service-request.php). This makes it sound like you are supposed to submit the Form #7 with the request for movers, but I never have.

I try to remember to indicate the amount of things that will need to be picked up so they can plan on the size of the truck and number of movers by saying something like "approximately 10 computers 10 monitors and a box of keyboards and mouses" or "two desks with returns". If I don't do that, I have sometimes had them call to ask me how big a load it is when they are scheduling the movers.

Karen, No, I don’t need a copy, but most of the offices just keep a folder with years worth of the Form 7s they submitted because every once in a while the question will come up if someone still has a certain piece of equipment. If I get asked, I then hunt through my folder to show that I did send the item to inventory (based on the serial number).

I never thought about it, but furniture has nothing like that to ‘prove’ which desk is which, for instance, so I guess I could never prove that I sent a specific desk back. I guess it’s really only important for equipment. This has come up probably half a dozen times in 17 years and I’ve been sending a lot of stuff from the Training Center and from Al’s Shop over there during that time! Thanks! SusanQ

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